IEEE ETFA2019 will include special sessions on highly focused topics reporting technical trends and breakthroughs within the scope of the conference. Special sessions are organized at the initiative of one or more individuals, who must adhere to the following guidelines:
Proposing a Special Session
If you would like to organize a special session, please prepare a proposal using this template and send it in PDF format to the Special Session Co-Chairs, Johan Åkerberg (firstname.lastname@example.org), Zoubir Mammeri (email@example.com) and Roberto Oboe (firstname.lastname@example.org), by the Special Session proposals submission deadline.
An individual can be co-organizer of up to two special sessions. Special sessions are aimed at bringing together researchers from different institutions and countries. For this reason, it is recommended not to submit proposals with organizers from a single institution or from a single country.
Organizing a Special Session
Once a proposal has been approved, organizers must:
- Prepare a Call for Papers using this template.
- Publicize the special session and attract quality papers among researchers and practitioners. If the number of papers submitted to the Special Session is less than 6, the papers already submitted will be distributed to the regular track for the review process and the Special Session will not be included in the program.
Papers submitted to special sessions will undergo the same review process as regular papers. Organizers are responsible for organizing a peer review process, ensuring at least 3 review reports per paper are received. In order to be part of ETFA’2019 program, a number of 4 regular papers should be accepted after the review process. If the number of accepted papers is less than 4, the corresponding accepted papers will be moved to a regular track and the Special Session will not be included in the program.
Conflict of Interest (CoI)
Before starting the review process, organizers must declare papers which present a CoI for them. A CoI arises in situations where judgement of a paper quality cannot be insured solely on the basis of technical content of the paper. In practice, Special Session organisers are asked not to nominate reviewers for their own paper or for an author from the same academic institution or a co-organizer of the same SS. To ensure independent reviews, these conflicts must be marked as such in the submission system and Special Session Co-Chairs notified so that they can arrange the reviews of such papers.